Minutes of the Board of Trustees

Wednesday, December 14th 2016

Approved on Wednesday, December 14th 2016

December 14, 2016

Minutes of the Board of Trustees

Twin Falls Public Library


The regular meeting of the Board of Trustees was held on Wednesday, December 14, 2016 in the Library’s Board Room.  Attending the meeting were Trustees Ben Cluff, Chris Vaage, Kyle Tarbett, John Vanenglen and Tona Casella; Library Director Tara Bartley; Library Staff Member Wanda Harris; Cody Thoroman; City Council Liaison Suzanne Hawkins was absent.


Chairman Ben Cluff called the meeting to order at 4:30 p.m.

Roll call and introductions.

Presentation to outgoing Chair, Ben Cluff. Chris Vaage will be new chair for 2017.


The Trustees MSC approval of December 14, 2016 agenda.


The Trustees MSC approval of the November 2016 minutes.


The Trustees MSC the approval of the November 2016 bills.

Additional discussion, regarding submitting annual report to the State. Questions regarding the financial portion using this monthly report. The information has been updated to year end, Sept. 2016 financial reports regarding the operational and capital improvement expenses.

Roll call vote taken. Approved. 5-0

Communications & Correspondence


Saturday, December 17th, is the Staff Holiday Party at Ketchum Burrito at 6:30pm. Trustees are invited.

The Library is closed December 24th and 26th. Saturday, December 31st, closing at 2pm.

Bookmobile is down December 19th to January 2nd for maintenance. It will be going to the assisted living facility stops. Outreach continues to do programming.

Food 4 Fines started December 1st. During the month of December, patrons can bring in items. Each item waives $1 in fines. Total so far is approximately $500 in fines. Last year we had $600 in fines waived at this time. All food is donated to South Central Community Action Agency. One load has been taken already.

December events and programming includes Santa during story time.

Between the Eves is December 28th, this is a family program. Will have movie and games.

Other programs will be Family Coloring Day, Pajamorama and Book Club.

Heroes Tree wrapped up end of November. Ninety-nine service members were represented with 144 ornaments. Current military service members were the largest represented.



City Council

City Council Liaison report (Suzanne Hawkins):

No report

Library Foundation

Foundation Liaison report: (Chris Vaage)

Last meeting was November 9th. Kyle will be new liaison. No one is leaving the Foundation Board this year. We talked about RFID, they would like to see the video. Another suggestion was to pay for ½ a new self checkout instead. 3M quote was approximately $13,000. Grant monies are one idea. Tara can submit the request to the Foundation when she has additional quotes.

Hotspots were also discussed, clarification on money allocated and use.

Golf Scramble final figures were $29,600. This offset the loss of the book sale.


Finance & Budgeting

No report

Building & Grounds

No report

Planning & Public Relations

No report

Operations & Personnel

No report

Business Issues

Business Issues:

Annual Report highlights. Saw numbers increase. Regular users went from 31,636 to 32,787. Adult Circulation 238,000. Children’s 233,000. Children’s programs had 12,345 attended. Adult programs 2,084. Family 4,196. The total went from 9,209 to 19,231 program attendees. Children’s programs increased from 202 to 280 programs. Adult’s 105 to 150. Teen programs went from 103 to 59. Have been talking to Erica, she cut out the monthly Teen movies and other programs. She is looking to see where improvements can be made. This report goes to the State, compares our Library to others. Then gets reported at Federal level. Report signed by board Chair.


Review of board assignments, committees. 

Library Staff

Library Staff Report: 

Cody Thoroman, Acquisitions. In 2010, Cody started as a Page. Then went to Circulation and Serials, now Acquisitions. This is the point of contact for suppliers. There are 5 main books and materials suppliers, and 20-30 others. Working with all departments to get these materials to our patrons faster. Doing some processing as well. Have contacted Ingram supplier for processing, specifically for paperback books. These were not being processed as quick, should be faster.  Rearranging the Technical Services department to be more efficient for processing as well. Acquisitions is under the umbrella of Technical Services. Cody has been with the library a total of 6 years. 

Library Director

Library Director Report:

In the process of making Technical Services more efficient. Having a 4 person workstation installed. We removed 8 desks from area. This will free space for Outreach.  Interlibrary Loan will be moving downstairs to free up space in the reference office. The workstation will be installed on Dec. 28th .

Building concerns: still waiting to replace window by Kiva in Youth Services room. The frame may need to be replaced also. Waiting to hear from contractor.

The sprinklers in the Idaho Room need to be replaced. According to the Fire Marshall, they are too close together. James is working with the company that installed them, work to possibly be done in January. 

Public Comment

No report

Additional Comments

Library Incidents:

Had a patron check out 2 DVD’s.  Has indicated they will make a formal complaint, due to sexual content. These are located in the Adult section.

Today there was a complaint regarding cell phone use. People talking too loudly. There are rules of conduct and Reference has a card they can hand to patrons asking them to talk elsewhere. Cell phones cannot be banned. Signs usually don’t work. Looking at different ideas on how to handle this.  


Public Comment:



Ben announced the next regular meeting is January 11 th, 2017 and adjourned the meeting at 5:25pm.


Respectfully submitted,

Wanda Harris, Sec. Pro. Tem

*sent to and reviewed by John Van Engelen, Secretary