Minutes of the Board of Trustees

Wednesday, January 13th 2016

Approved on Tuesday, February 9th 2016

The annual and reorganization meeting of the Board of Trustees was held on Wednesday, January 14, 2016 in the Library’s Board Room.  Attending the meeting were Trustees Ben Cluff,  Margaret Peck, John Van Engelen, Chris Vaage and Kyle Tarbett; Library Director Tara Bartley; City Council Liaison Suzanne Hawkins; Library Staff Member Wanda Harris; Notary Katy Touchette.

Re-organization of the Board of Trustees:

Ben Cluff, Chair

Margaret Peck, Vice Chair

John Van Engelen, Secretary

Kyle Tarbett, Treasurer

Chris Vaage, Foundation Liaison

Suzanne Hawkins, City Council Liaison

 

Tara Bartley, Library Director presented incoming chair, Ben Cluff with gavel.

Chairman Ben Cluff called the meeting to order at 4:37 p.m.

Introductions were made, as per Ben Cluff.

 

As required by Idaho Code 59-402 and the Twin Falls City Ordinance 1-6-1,

John Van Engelen repeated and signed Oath of Office.  Signed & Notarized by Katy Touchette.

 

The Trustees MSC approval of the January 13, 2015 agenda. 

The Trustees MSC the approval of the December 9, 2015 minutes.

The Trustees MSC the approval of the December, 2015 bills. Yes votes from Ben Cluff, Margaret Peck, John Van Engelen, Kyle Tarbett, Chris Vaage.

Financial and Statistical report review. No discussion. Motion to approve. Approved.

 

Communications & Correspondence

Communications/Correspondence:

Setting Holiday dates, requires board action. The Library offers paid holidays. December 24th, Christmas Eve, is on a Saturday. Will be closed that day.  Floating holiday will be given prior week.  Recommendation, December 31st, currently close at 5pm.  Not counted as a holiday. Recommend closing at 2pm. Gives 4 paid holiday hours to full time employees. Trustees discussed.  Opened December 31, from 9am to 2pm.  Margaret motions to change time from 5pm to 2pm. Approved. The Library is closed the following Monday.

Schedule for the Bookmobile. We are going to retirement homes certain days, not for public use.  Because of public schedule, had to have a person alone on the Bookmobile while someone went into building with cart by themselves. Going to try this new schedule. Take off of the public schedule, and continue to go to the locations. We will see if there is more use.  A stop, but not open to the public.  On Saturday, a new destination is Deseret Industries Thrift Store parking lot area. Good area, a lot of traffic goes by. Have tried it at Target before, people weren’t stopping. First day was last Saturday. One patron. We received approval from D.I. and Recruiting Center Office.

Explore Earth dates are August 24th to October 21st. Local science topics. Global environment changes. Needed 200 square feet for exhibit. Received $1,000.00 grant for programming. Reference librarians will coordinate this, Jennifer Hill will be head. It is an on-your-own pace, interactive exhibit.

City Council

City Council Liaison report (Suzanne Hawkins):

Shawn Barigar is new Mayor for 2 years. He will be making committee assignments.

Getting ready to go to bids on downtown improvements. City projects are on track. 

Library Foundation

Foundation Liaison report:

No meeting in December. Yearly planning meeting January 23rd.

Finance & Budgeting

No report

Building & Grounds

No report

Planning & Public Relations

No report

Operations & Personnel

No report

Business Issues

Business issues:

Received signatures from Ben and Kyle for new General Fund Checking signature stamp.

Next agenda should include a discussion of having a Notary for the Library. Patrons ask on occasion for this service. Ben recommended that Wanda become the Notary. Need to look into expense. Create a policy, discuss any fees for patrons.

Library Staff

No report

Library Director

Tara presented notes, 2014/2015 Year in Review for discussion. Strategic Plan, 2013-2017. Some accomplishments have been made towards the plan. 20 staff changes this year, 7 full time employee changes. 6 changes in administration and department heads. We can see the direction for 2016. Goal #1, is to remain fiscally responsible. Goal #2, to continue to be safe and well-maintained. Goal #3, to be seen as an essential and vital part of community. Goal #4, to support a staff which provides excellent service to the community. Goal #5, to maintain awareness of changes in technology to plan how best to meet the technological needs of patrons and staff.

New ILS, Polaris, will be implemented on May 23rd. Kathleen will start training next week in Boise. One representative from each library will attend.

Leadership Conference, all Idaho Directors attend, January 27-28th. Paid for by Idaho Commission for Libraries. In Boise. Will discuss where libraries are going in the future.

Committee meetings are next month. Will communicate via email agendas.  First week of February, Tuesday and Wednesday.

 

Public Comment

No report

Additional Comments

Library Incidents:

Computer for boiler controls crashed. $4,444.00 was repair cost. No option.

 

Chairman Ben Cluff announced the next regular meeting is February 10th, 2016 and adjourned the meeting at 5:55pm.

                       

                              Respectfully submitted,

                        Wanda Harris, Sec. Pro. Tem

 

*sent to and reviewed by John Van Engelen, Secretary